Hours always seem to be traded as a rare commodity.
In the past, I was forever wasting precious hours attending company meetings that had nothing to do with my department, when I could have been using that hour to close down the sale I had been working on for the last 6 weeks.
One thing is for sure, the majority of entrepreneurs feel there is never enough hours in the day, to turn their constantly churning creative ideas into reality. They feel forced to pushed them onto the back burner once they realise they simply CANNOT fit anything more in! But how important is ONE hour? Let’s take a look at some facts.
- If you took just ONE hour a day, 7 days a week you can learn at the rate of a full-time student!
- 20% of the average workday is spent on “crucial” and “important” things, while 80% of the average workday is spent on things that have “little value” or “no value”.
- A person who works with a “messy” or cluttered desk spends, on average, 1 1/2 hours per day looking for things or being distracted by things or approximately 7 1/2 per workweek. “Out of sight; out of mind.” When it’s in sight, it’s in mind.
- Good Time Managers do not allocate their time to those who “demand” it, but rather, to those who “deserve” it.
A bit of an eye opener isn’t it? So let’s take a look at my top 5 time management tips.
- Give Up Social Media – According to the telegraph, the average person spends a whopping 1 hour and 40 minutes a day on social media! Now, we are not saying delete all your accounts, but when you’re at work, you need to find a way to refrain from checking your phone every 30 minutes for a notification from Twitter or Facebook. Use it ONLY on your breaks, in your own personal time. I know how difficult this is, especially when you are having an afternoon lull and have access to google, but couldn’t you be using that valuable time for more pressing matters?
- Schedule Shorter Meetings – Long drawn out meetings could become a thing of the past and it all comes down to one thing, Organisation. Rather than turning up to a meeting and it being a free for all, someone has to take charge and set up a structure for topics to discuss and give an allotted time. If more time is needed, schedule it in for another meeting but in reality, you shouldn’t need more than 40 minutes if you structure it correctly. A good tip is to ask attendees a few days before to send you any queries to discuss in an email so you are better prepared to answer them.
- Learn to LOVE The 2 Minute Rule – As a rule of thumb, if a task takes less than 2 minutes to complete then do it straight away. If it takes longer, then schedule in a time when you are free to complete it.
- Exercise In The Morning – I know it feels almost impossible in the middle of winter when it’s still dark, to drag yourself out of bed and pull on gym gear in a freezing cold room, but it honestly sets me up for the day. I find I am far more alert and take on the morning challenges with ease. Also, when you are sleeping your body burns predominantly glucose leaving you with relatively more fat when you wake. If ever there was a good reason to get up in the morning…….
- Outsource and Hire Virtual Assistants Do your colleagues have problems finding you under the mass of paperwork on your desk? Are you giving up too much of your time to mundane tasks that aren’t making the best use of your skills? Then look into scheduling in a VA for just a handful of hours a week. You can train your VA to take over the MASS of repetitive, mundane tasks and get back to strategic activities.
Are you looking to expand your business and hire exceptionally experienced virtual assistants from an award winning and reputable PA company? Then take a look at our simple price packages, cancel at any time and let’s ease you back into productivity.